Admin Or Office Jobs (2023)

FAQs

What is office job or administrative duties? ›

Office Administrator Job Responsibilities:

Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

Office Administrators have many responsibilities within the office environment, but one of their most essential roles is responding to phone calls and emails in order to keep the business' operations running smoothly.

The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company.

The primary difference between the responsibilities of an office administrator and an office manager is their level of seniority and authority. Office administrators are usually responsible for the day-to-day activities that keep an office running smoothly and efficiently.

While the two jobs are similar, there are key differences between an administrative assistant and a receptionist, including: Amount of responsibilities. Administrative assistants have more tasks and advanced duties than receptionists, much of which is behind-the-scenes work to support the rest of the staff.

There are several courses that can be pursued to become an Office Administrator such as BBA, MBA, Diploma in Office Administration etc. In India colleges such as Amity University, IIM Kolkata, IIM Bangalore, XLRI Jamshedpur etc offer these courses. The average fees for pursuing these courses ranges from INR 3 - 14 LPA.

Administrative assistants mainly work in the back office. Receptionists usually stay at the front desk to greet visitors. Administrative assistants may move throughout the office to perform their tasks. Receptionists can perform some administrative tasks when needed alongside their front desk work.

There are several types of system administrators that oversee a certain aspect of system operations: network administrators, security administrators, database administrators, and server administrators. Some system administrators are responsible for multiple roles while others exclusively focus on their subject area.

Receptionists handle a variety of administrative support tasks, including answering phones, receiving visitors, preparing meeting and training rooms, sorting and distributing mail, and making travel plans.

The role of office administrator covers virtually everything as the role of assistant. The difference is that you'll have a more robust skill set and be able to take on extra responsibilities much more easily.

What is higher than an office administrator? ›

Chief Administrative Officer (CAO)

This professional is at the top of the hierarchy and oversees most administrative duties within your business.

HR is all about managing human resources. Admin is all about managing day to day activities of the organization for eg. managing the establishment, keeping the premises safe and clean, transportation, canteen management etc.

Office Administrators Are Managers

Office administrators typically combine the jobs of managers and office assistants. They supervise office staff and delegate tasks and responsibilities to them. Administrators also schedule agendas and meetings for lower-level management and coordinate activities across departments.

In numerous businesses, an administrator typically has more authority than a manager. This individual often faces little competition and reviews the manager's work to determine whether a company is growing. An administrator who's also a shareholder possesses a higher authority and has additional benefits.

An administrator is simply a person who does administrative work (working with documents, paperwork, information and data, etc.) An administrator can also be a manager or boss if he or she is the leader of a team of employees… or an administrator can simply be a regular employee.

Ultimately, administrative skills are related to the running of a business and increasing office productivity. They include communication and organizational skills, as well as project management skills, bookkeeping skills, and time management skills.

Clerical jobs typically involve handling basic office duties like answering phone calls, sorting and filing documents, scheduling appointments, and maintaining office records. Specific job duties vary by employer, so you will encounter various clerical job descriptions when you start looking for this type of work.